How to Use Templates
Templates are a relatively new invention, which is increasingly being used by savvy computer users. These templates allow users to effortlessly generate documents with minimal effort and can save companies considerable time and effort in their day to day tasks. It is easy to understand that templates are nothing more than an outline or blueprint on which a customised form can be written. For example, let’s say you want to create a brochure for your business:
Firstly, you would choose a template such as a.dot file. Now, once you have chosen a template you can save it onto your computer and start creating the customization you need. In order to use this template you simply need to type in whatever text you want into the text box. If you do not want to enter any text, the user has the option of using the blank template that displays the same information directly. The most popular templates for Microsoft Word are those which displays the company logo.
One of the main features of templates is the availability of macros. Macros are essentially small snippets of code that you can add to the body of an existing document. These macros are most commonly used within Word, Excel and PowerPoint, although they can be integrated into other programs as well. For example, a company may include a variety of macros which perform a variety of different tasks within the same document.
Once these macros are embedded within the document, they can be activated in just one of the many available actions, which allows them to run whenever the user clicks on the mouse. For example, you could activate a macro which automatically creates a document attachment from an image. This action can then be performed whenever the user opens a document that contains the required text.
Of course, in order to use templates you must first be able to open a template. However, there are a number of templates that are available in Word, Excel and PowerPoint format. You can even open them in more than one document, as long as each document refers to the same template. In addition, you can save a lot of time by creating a few documents, then saving them as a.dot file, which can then be imported into all of your other documents.
Importing a.dot file is quite simple – just copy the file to the desired location, then select the open button on the tool menu, or click on the “Open With” dialogue box. Once the file has been saved, it will be available for you to edit in all of your other document programs. If the template that you want to import requires the user to input some data before it can be imported, you will see a dialog box prompting you to fill in the required information. You can then choose to either accept or reject the information, depending on the template that you want to use.